DE

Privacy Policy

1. Data protection at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit our website. Personal data is any data that can be used to identify you personally. For detailed information on the subject of data protection, please refer to our privacy policy below.

Data collection on our website

Who is responsible for data collection on this website?

The controller for data processing on this website is:

Leibniz-Zentrum für Agrarlandschaftsforschung (ZALF) e.V.
Eberswalder Str. 84
15374 Müncheberg

Telefon: +49 33432 82 0
E-Mail: zalf@zalf.de

The controller is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g. names, email addresses, etc.).

How do we collect your data and what do we use it for?

  • When you visit our website, your IP address is stored. This is done in abbreviated form, and we use it to compile statistics.
  • We also need to process data in order to operate our website.
  • In order to process your request, we need your contact details and the content of your request.
  • We use an analytics service to help us continuously improve our website for you.
  • We work with a number of service providers who may receive your data for specific purposes.

Analytics tools and third-party tools

When you visit our website, your surfing behavior may be statistically evaluated. This is mainly done using cookies and so-called analysis programs. You can object to this analysis or prevent it by not using certain tools. Detailed information on this can be found in the following privacy policy.

2. data protection officer

Legally required data protection officer

We have appointed a data protection officer for our institute:

Florian Melzer, Dipl. Jur.
Ecoprotec GmbH
Pamplonastraße 19
33106 Paderborn

E-Mail: datenschutz@zalf.de
Phone: +495251 877 888-0

3. Data collection on our website

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

This data is not merged with other data sources.

This data is collected on the basis of Art. 6 (1) lit. f GDPR. We have a legitimate interest in the technically error-free presentation and optimization of our website – for this purpose, the server log files must be collected.

Cookies 

Some of the web pages use so-called cookies. Cookies do not harm your computer and do not contain viruses. Cookies serve to make our website more user-friendly, effective, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called “session cookies.” They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognize your browser the next time you visit.

You can configure your browser to notify you when cookies are set and only allow cookies in individual cases, exclude the acceptance of cookies in certain cases or in general, and activate the automatic deletion of cookies when you close your browser. If you deactivate cookies, the functionality of this website may be limited.

Cookies that are required to carry out the electronic communication process or to provide certain functions you have requested (e.g. consent to certain services) are stored on the basis of Art. 6 para. 1 lit. f GDPR, § 25 para. 2 sentence 2 TDDDG. We have a legitimate interest in storing your consent status.

Enquiry by e-mail or telephone

If you contact us by e-mail or telephone, your enquiry, including all resulting personal data (name, enquiry), will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your enquiry is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 para. 1 lit. a GDPR) and / or on our legitimate interests (Art. 6 para. 1 lit. f GDPR), as we have a legitimate interest in the effective processing of the enquiries addressed to us.

The data you send to us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Google

We use various services from “Google”. Google is a group of several companies. We will inform you which company is specifically responsible for the service used and the associated data processing in the respective service description. Unless otherwise stated below, Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, is responsible for data processing.

When you visit our website, Google receives the information that you have accessed the corresponding subpage of our website. Unless otherwise described below, at least the data specified in the “Server log files” section will be transmitted to Google. This occurs regardless of whether Google provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your data will be assigned directly to your account. If you do not wish your data to be associated with your Google profile, you must log out before activating the button. Google stores your data as usage profiles and can use them for the purposes of advertising, market research and/or customising its services. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right. Google transmits the data about your usage behaviour in particular to Google LLC for independent processing by Google.

Google may transfer your data to servers worldwide. This also affects locations in countries without an adequate level of data protection. For data transfer to the USA, in particular to Google LLC, 1600 Amphitheatre Pkwy, Mountain View, CA 94043, Google has certified itself under the “Data Privacy Framework”. The EU Commission has determined in an adequacy decision that, under the conditions of such certification, the level of data protection in the USA is comparable to that in the EU.

We have no influence on further data processing by Google beyond the purposes mentioned. The information provided therefore only represents our current state of knowledge.

  • You can find more information on data protection at Google at:https://policies.google.com/privacy.

You can object to the use of your data by Google here:

  • Opt-Out-Plugin: http://tools.google.com/dlpage/gaoptout?hl=de,
  • Settings for the display of adverts under: https://adssettings.google.com/authenticated.

YouTube

This website embeds YouTube videos. When you visit one of our websites on which YouTube is integrated, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. YouTube can also store various cookies on your end device. With the help of these cookies, YouTube can obtain information about visitors to this website. This information is used, among other things, to record video statistics, improve user-friendliness and prevent fraud attempts. If you are logged into your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.

The legal basis for data processing in connection with YouTube is your voluntary consent – Art. 6 para. 1 lit. a GDPR.

You can revoke your consent to us at any time free of charge with effect for the future. To do so, simply use the contact details provided above.

Embed providers

Enable or disable embed providers globally. By enabling a provider, its embedded content will be displayed directly on every page without asking you anymore.

4. Workshop/Events

Processing of workshop registrations

We collect, store and process your personal data for the organisation of the workshop. This is the information shown on the form. The information marked as mandatory is required for the processing and realisation of your participation.

The following individual processing operations are carried out in this context:

  • E-mail address
    • Academic title prefix e.g. “Dr.” or “Prof.” (no diplomas)
    • First name & surname
    • Company/institution/organisation
    • Field of activity
    • Language skills
    • Job title
    • Information on submitted contributions
    • Time and spatial planning data

The data collected is used in particular for the planning and realisation of the event, the creation of name badges and the generation of participant lists (Art. 6 para. 1 lit. b GDPR).

  1. Internal documentation

Certain participant data is required for the internal documentation of the event (Art. 6 para. 1 lit. f GDPR – legitimate interest in internal administration to the usual extent).

  1.  Event information

We also use your e-mail address to inform you about the specific event and any changes (Art. 6 para. 1 lit. b GDPR).

  1.  List of participants

Title, first name, surname and institution will be published on a list of participants and may be passed on to other participants at the same event (Art. 6 para. 1 lit. f GDPR – we have a legitimate interest in enabling the exchange of scientific information afterwards).

  1. Newsletter

When you subscribe to the FAIRagro newsletter, we use the contact details you provide to provide you with the subscribed medium. The legal basis is your voluntary consent in accordance with Art. 6 para. 1 lit. a GDPR. We manage your newsletter registration and cancellation with the help of a tool from the Verein zur Förderung eines Deutschen Forschungsnetzes e. V. “DFN”, Alexanderplatz 1, 10178 Berlin. It receives your email address in accordance with your instructions. In this context, the DFN acts as a processor for us.

You can revoke your consent to the use of your data for these purposes at any time with effect for the future without incurring any costs. To do so, simply use the cancellation options within the newsletter or contact us using the contact details above.

Submission of abstracts

You have the option of submitting an abstract. We will process the following data from you:

  • Title of the scientific work
    • Preliminary abstract
    • Further comments by you

We use this data to check your submission for suitability and to contact you if necessary to make arrangements and ask questions. In the course of the evaluation, various experts and committees will be given access to your submission in order to evaluate it.

The legal basis for data processing is Art. 6 para. 1 lit. b GDPR.

5. Receiver

Unless explained separately in the individual sections, we will forward your data internally to the responsible employees and, if necessary, to other recipients such as authorities, tax consultants, banks, lawyers and other third parties typically involved in the processing of normal business processes. This data may also be passed on to third parties if it is necessary to pursue our claims or if there is a legal obligation to do so.

Data will not be passed on to third parties for their own use without your express consent and is always subject to the requirement of lawfulness. All service providers are involved in accordance with the requirements of the GDPR.

6. Delete

Your personal data will only be stored for as long as necessary for the purposes for which it was collected, including the fulfilment of legal accounting or reporting requirements.

We are legally obliged to retain basic information about our customers (including contact, identity and transaction data, business letters) for tax and commercial law reasons for a period of six years after termination of the business relationship or eight years after the end of the current tax year in which the invoice was issued (Section 257 HGB, Section 147 AO and others).

In individual cases, separate deletion periods apply, which we have then emphasised in the respective sections.

Under certain circumstances, you can request the erasure of your personal data: you can find more information on this in the “Your rights” section.

7. Your rights

According to the GDPR, you as the data subject are entitled to the rights listed below:

  • Right to information,
  • Right to rectification or erasure of your data,
  • Right to restriction of processing,
  • right to data portability,
  • right to object,
  • revocation of your consent.

In accordance with Art. 77 GDPR, you also have the right to lodge a complaint with the supervisory authority if you believe that your personal data is being processed unlawfully. The address of the competent supervisory authority is: The State Commissioner for Data Protection and for the Right of Access to Files:

Dagmar Hartke
Stahnsdorfer Damm 77
14532 Kleinmachnow

8. Changes to this privacy policy

This Privacy Policy may be updated or otherwise amended at any time. We will notify you of any changes to our privacy policy by publishing the amended version on the website.

This version was last amended on the date indicated below. Older versions can be requested from us.

Last modified on: 21.08.2025