WEBVTT FAIRagroTalk-20260202-video2575741487

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<v S00>S00: Yeah, thank you so much for having us here in this session. You said two and a half years. I don&#x27;t think it was quite that long. I think it&#x27;s been a bit over a year. However, it does feel like a lot of time has passed because it is a lot of work, but we will get to that later.

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<v S00>First of all, maybe I will introduce myself. I don&#x27;t know if you know me already. I&#x27;m Lea, I&#x27;m a lawyer by training, and I&#x27;m the legal data steward at FAIRagro.

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<v S00>And my colleague, Sophie, as Oli already said, is our training coordinator. Yeah, and welcome to our talk about the legal training series.

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<v S00>So here is a quick overlook of our help desk and the data stewards within the help desk. We do have the advantage that we have data stewards that are also part of the community.

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<v S00>So they each bring very unique standpoints on what their expertise is. And as I said, I am a lawyer by training, so I bring the legal expertise within the consortium.

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<v S00>Now, when the consortium was, the proposal was written, FAIRagro, as one of the first consortia, wanted a legal expert as a data steward, as a dedicated data steward role.

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<v S00>And that is because legal challenges are everywhere in every consortium.

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<v S00>And there are some legal challenges that stretch throughout consortia.

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<v S00>For example, data privacy, copyright and the good research practice are some examples where FAIRagro is dealing with it just as much as NFDI4Health, for example.

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<v S00>But then there are also specific legal challenges that are unique to our consortium or our field or domain being the life sciences bordering onto the natural sciences, which is, for example, the business secrets or also the Nagoya protocol or access and benefit sharing in general.

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<v S00>And because these legal challenges are both broad but also specific in that agro scientists will deal with very different aspects of, for example, data privacy than, for example, medical scientists, it was important to have a person dedicated to our community that deals with those legal challenges.

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<v S00>And that&#x27;s why I&#x27;m here.

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<v S00>And it was a very good thought that the consortium had for hiring me.

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<v S00>I&#x27;m not, I&#x27;m maybe a bit biased because I really like working here, but also we do have a lot of legal questions, the category for legal questions in the ticket statistics, the field dominates the tickets from out of all the tickets we have.

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<v S00>And I think we have, and I think we have, and I think we have about eight or seven categories, 24% of all those categories are just legal questions.

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<v S00>So 24% on its own might not look that much, but if you think about how many, how many categories we have in general, like around seven, I would say 24% is, is quite a lot.

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<v S00>And so I am quite busy, which I really enjoy, but also it brought up some challenges that we, that we had to confront when, when dealing with those tickets.

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<v S00>So I want to show you really quickly, these are not literal tickets that I got, but they are examples of questions that I am getting.

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<v S00>For example, people might ask, how do I use the CC BY license data, or how do I license my data, which I would say are questions that are the first look, look quite harmless and innocent.

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<v S00>But as with everything, with law, the devil is in the detail.

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<v S00>So these questions are not always very easy to answer because it&#x27;s very individual on a case to case basis.

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<v S00>And then we also have the more heavy hitter questions, which is like I did something wrong with my data privacy consent form.

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<v S00>How do I fix it?

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<v S00>Or I don&#x27;t know if my data is anonymized.

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<v S00>How do I know?

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<v S00>Which are questions that even on the first glance demand a more, more work, I would say more work volume.

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<v S00>And for example, with those questions, sometimes I&#x27;m a simple email suffices where I say, hey, look up this material, you can find it here.

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<v S00>But sometimes it demands like a proper legal opinion that I give that&#x27;s like three pages of where I where I write them.

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<v S00>This is your case.

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<v S00>This is what laws apply.

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<v S00>And this is how your case applies to those laws, which is quite work intensive for me and research intensive for me.

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<v S00>And but all come is it has a high, high risk, high reward, I would say, in the sense that people might get an answer of quite a big problem that they that they face.

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<v S00>I do want to have to preface here that whenever I answer a ticket, it&#x27;s not a legal advice.

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<v S00>I&#x27;m not I am a lawyer by training, but I do not work as an attorney.

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<v S00>I also say this because this is recorded and I wanted as proof here that I do not give legal advice.

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<v S00>I give support and tips based on the law as it is and people can take it or leave it.

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<v S00>But I do not say do this and I will not I&#x27;m not liable if if yeah, it goes wrong.

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<v S00>Yeah.

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<v S00>So on the other hand, I do get a lot of legal questions, but I also get a lot of requests for legal training.

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<v S00>Especially in the last couple of months, more and more institutions have asked me to do some sort of legal training, be it a whole course like a whole workshop.

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<v S00>That&#x27;s like one or two hours, which is which is is nice because I get to talk about what I like for quite a long time.

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<v S00>But oftentimes it is also the case that we provide general RDM trainings and then the institution says, oh, we know you have legal expertise and we would really like to offer some something legal inside of the RDM training.

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<v S00>Which is nice to hear that they are motivated to get me to get go there, but it mostly ends up being like a limit of 10 minutes for legal topics.

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<v S00>And sometimes at the end or most of the time, which I understand because legal challenges are more specific or more, yeah, specific or niche, I guess, then basic what are the fair principles, for example.

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<v S00>So I understand why there are time limitations.

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<v S00>However, the result is not always what the requesting institutions expect, which is it is a very limited time to get any form of substantiated legal training across.

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<v S00>

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<v S00>Because what can I talk about in 10 minutes is basically I say, okay, there are laws, you have to follow them.

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<v S00>And I am here if you have any more questions.

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<v S00>That&#x27;s basically what I can achieve in 10 minutes, which is not that much.

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<v S00>And I feel like people would like would want more, which is what I also see in the tickets, because people have very detailed and a lot of questions.

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<v S00>And I could fill a whole hour with just questions that people have in terms of legal challenges that don&#x27;t even touch the rest of the RDM stuff.

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<v S00>So we thought to ourselves, okay, how can we combine the demand or the want of having legal trainings or legal information without doing it in only 10 minutes where there&#x27;s no gain for people?

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<v S00>And I looked at the tickets and I looked at the tickets mostly are very specific, but they do have an underlying baseline information needed that I can provide regardless of the tickets that come in for people beyond the ticket requester.

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<v S00>And that is replicable in trainings.

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<v S00>And we also figured out that there might be some gain from a dedicated legal training series that deals with just legal problems and is a bit is much more detailed than just a 10 minute talk at the end of an RDM training, which is where we come together.

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<v S00>Sophie and I, we partnered up and basically conceptualize something that is tailored to our community.

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<v S00>So to you who are listening right now or watching right now, but also your the scientists in your institutions and your bosses, your team leads or whoever anyone who deals with agrosystem data or the bordering topics like earth system science or biodiversity science.

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<v S00>

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<v S00>I will get to that a bit later.

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<v S00>We saw once we we had the idea that we want a training, we first looked at already existing legal trainings because of course, we&#x27;re not we did not invent the wheel.

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<v S00>There are trainings out there and some of them are also really good.

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<v S00>But we basically found the following problems or challenges that a lot of trainings, especially in data privacy and also data rights are very generic.

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<v S00>So you don&#x27;t speak to a specific audience.

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<v S00>It&#x27;s basically most of the time scientists in general.

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<v S00>And as I said before, yes, some legal challenges stretch through domains, but for each domain are also very unique.

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<v S00>So we wanted a more specific training series.

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<v S00>Time restricted are already mentioned the 10 minutes at the end of a of a general training.

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<v S00>Just don&#x27;t cut it.

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<v S00>They&#x27;re also very top down.

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<v S00>So a person like me right now, but the legal training series is not not like that.

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<v S00>It&#x27;s not just me giving you input and you just sitting there and absorbing it.

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<v S00>But it&#x27;s more like a bottom up concept where you get to be active and basically teach yourself, of course, with our help.

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<v S00>And we feel that the perceived success of that the perceived self confidence that comes from you teaching yourself a legal problem is much higher than when I just tell it to you and then you I have to trust that you memorize it or that you&#x27;re listening all the time, which is also not realistic.

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<v S00>Although I&#x27;m a very lively speaker clearly, but but sometimes you could you just cannot be absorbing everything that&#x27;s important that&#x27;s normal.

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<v S00>And finally, they&#x27;re also very abstract that also that comes kind of with it being very generic in that if you&#x27;re very generic, you cannot be super concrete case to case basis.

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<v S00>You have to kind of stay at the abstract level, which we also want to resolve by being more concrete by working with the specific community, our community and going off of cases that are not exactly the tickets due to data privacy, but are similar to the tickets that I received.

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<v S00>And so we created the survival guide.

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<v S00>It is an interactive workshop series where we take time for legal topics that we that we saw are important to you and dedicate a longer period of time and make it interactive and also with either ourselves as experts or from our repertoire, I guess, experts.

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<v S00>So you really get it tailored to you and what to your needs.

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<v S00>And we already had episodes on data privacy.

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<v S00>It was our first episode.

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<v S00>We also had the Nagoya protocol and care.

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<v S00>So we do both law and ethics, but we do focus more on the legal part, I would say.

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<v S00>Yeah, I before I mentioned before that.

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<v S00>And we try to include not only the agro system science community, but also the earth science and earth system science.

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<v S00>These are very long words and the biodiversity community.

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<v S00>That&#x27;s because we established that the legal challenges in those three domains are similar enough that we can provide them with the case examples that will work for for all of the groups.

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<v S00>So we partnered with NFDI for biodiversity and NFDI for Earth.

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<v S00>So it is an interconsortial training series even.

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<v S00>Yeah.

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<v S00>Do I still do?

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<v S00>I think I&#x27;m I&#x27;m still doing that.

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<v S00>Yeah.

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<v S00>So I already touched on that a little bit about what&#x27;s different in ours than other legal trainings that&#x27;s out there.

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<v S00>But I want to touch a bit more on our on our goal or on our motivation on why we also made the workshop series the way it is.

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<v S00>We want you to be more to feel more self-confident when you have to make legal decisions because if we want it or not, everybody of us in our day to day life has to make a legal decision at some point.

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<v S00>And if you want to have a study done and you need interviews, for example, you need to make a decision if you want to process personal data of the interviewees, for example, or if you have data, you have to make a decision to publish the data and put a license on it or not put a license on it.

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<v S00>So these are decisions that you have to make and we just want to empower you and making those decisions by giving you the toolkit on how to basically make those decisions yourself.

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<v S00>And if, again, you&#x27;re unsure, then you can still write me in the helpdesk because I am still a data steward and I still are very happy about tickets.

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<v S00>Yeah, I think we already touched on that.

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<v S00>So, um, we do have a newest episode that it&#x27;s all about data rights.

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<v S00>So licenses who owns the data and put it in quotation mark.

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<v S00>If you want to know why join the series it the registration is still open.

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<v S00>So feel free to register.

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<v S00>It&#x27;s free.

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<v S00>There&#x27;s still spots and we are very, very happy to to get together with you and talk about law in hopefully a fun

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<v S00>way.

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<v S00>A quick disclaimer, it is in German for now because we started off with German and because we are dealing with German copyright law in it.

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<v S00>So we thought it would be easier to start off in German, but there are definitely aims to to do a second round in with English, depending on on your needs.

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<v S00>So if you say, oh, I would love to participate, but I can&#x27;t because I don&#x27;t speak German.

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<v S00>And I know a lot of colleagues where it&#x27;s the same.

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<v S00>Please reach out.

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<v S00>It&#x27;s always helpful to to get feedback.

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<v S00>like I will leave this open a little bit longer.

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<v S00>So you if I hope everybody has to scan the QR code.

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<v S00>If not, once the recording is up, you can always check the video and scan it there.

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<v S00>Or you can head directly to the FAIRagro website.

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<v S00>You&#x27;ll find it there

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<v S00>also, the legal workshop series.

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<v S00>And yeah.

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<v S00>Yeah.

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<v S00>I think I got on because.

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<v S00>Yeah.

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<v S01>S01: Until now, it sounds everything.

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<v S01>It&#x27;s a great, a great solution to our problems is our legal survival guide, how we call our training series.

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<v S01>But now I come up with another problem, because yes, as Lea already told, we have.

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<v S01>Yeah, we really saw there&#x27;s a high demand for legal training from our training partners.

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<v S01>They asked us if we can add some legal parts.

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<v S01>But also we saw when we open the registration for our first episode, we was really surprised because there were a lot of people registering.

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<v S01>So there were so many people that we had to stop the registration and had a quite long waiting list for this first episode.

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<v S01>So this was, yeah, nice to see, but also a little bit sad for all those who couldn&#x27;t join our workshop.

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<v S01>Yeah.

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<v S01>So this is quite nice.

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<v S01>But the problem is that it, as Lea already told you, it really took us a lot of time to, yeah, collect all the different topics.

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<v S01>we want to address in a, in one of our workshops and then rearrange it in such a way that we can really didactically clear, pass it over to you and create all the exercises we wanted to do.

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<v S01>So this is really quite a lot of effort for us.

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<v S01>And on the other hand, Lea still has a lot of legal help desk tickets to answer.

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<v S01>So, for me, I do have a few other RDM workshops and trainings to organize and to conduct.

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<v S01>So, therefore we are not able to conduct a legal training every month or something like this.

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<v S01>So, there&#x27;s kind of a gap between the demand and what we can, we can give.

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<v S01>So, one solution when you go to the next slide, please.

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<v S01>We thought about recording our, not interactive parts of our workshops so that we can provide you videos.

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<v S01>So, this is one thing we got, we did.

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<v S01>You can, if you missed our episode on data protection, for example, you can go to the video and watch all the input.

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<v S01>But for sure, we know it&#x27;s not the same to watch a video than being part of a workshop where you can discuss with the other participants, where you can ask your questions, where you can be part of all the exercises and, yeah, have it all there all together.

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<v S01>So, therefore, we hope that since we are not able to do much more legal training than we do right now.

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<v S01>We hope that others might, yeah, take our material and provide legal trainings themselves.

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<v S01>So, therefore, we published all materials that we created for all our trainings as open educational resources.

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<v S01>And since I&#x27;m not sure if everyone of you has already heard of the term open educational resource, maybe you can go to the next slide.

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<v S01>Lea?

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<v S01>

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<v S01>Yes, I brought a short definition of it.

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<v S01>So, open educational resources, or short OER, are educational materials of any kind and in any medium that are licensed under an open license.

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<v S01>in such a light itself free access, use editing and redistribution by third parties with no or minimal restriction.

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<v S01>So, this is the thought behind it that everyone who wants to teach or train others needs material for that and it&#x27;s quite an effort to create those.

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<v S01>

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<v S01>So, why not share it with others so that others can store and reproduce?

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<v S01>They can use your materials to redo the same works as you did.

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<v S01>Or if they can take your material, combine it with other material they found or they are self-traded.

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<v S01>And they can combine it, they can edit everything, which is quite an important point because, yeah, training material gets out of date

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<v S01>at some point. So this is one cool thing that others can edit your stuff and redistribute it as an updated version. So this is the part about open educational resource. But when you go to the next slide, we see that what happens often is that people conduct a training and afterwards, they just grab their presentation slides, put it on Zenodo, put in CC By on it and say, oh, perfect, I have an open educational resource.

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<v S01>But there are some issues with this because it&#x27;s not really always a good thing that is easy to reuse. So this is why we really took some effort in making our open educational resources really easy, reusable to really make it FAIR.

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<v S01>So when we come to the next slide, we can first have a look at the findability. So there are a lot of resources on Zenodo. And as you know, often the problem is how to find the right one.

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<v S01>So what we did, we looked after some metadata standards for describing educational resources. And we also not just put it on Zenodo. We also have it there. We have it there in our FAIRagro community, which is good for those looking for material, especially from FAIRagro, but others might not find it there.

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<v S01>So we registered it also on specific platforms for educational resources on research data management, like DALIA, for example, when you click once, you can see an example.

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<v S01>Yeah, so DALIA is supposed to be the one central platform for educational resources on RDM topics. So there should be all the material that is created in within the NFDI consortia and within other German RDM communities.

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<v S01>So unfortunately, DALIA is not perfectly working yet. So actually, I was quite sad as I looked for it at Friday and I didn&#x27;t find our material.

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<v S01>So I sent them all my stuff, all my metadata last year in July, but it&#x27;s still not online because they have some update issues I heard. So hopefully soon you will find our material in DALIA.

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<v S01>But until now, unfortunately not. But I hope this is going to be one good platform for finding materials and also finding our material. But we also registered it on another platform. Yes, thank you.

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<v S01>So this is the material collection of the DINI Nestor Working Group for training and further education. So they created material collection where, so this one is really addressed to the

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<v S01>teachers who are searching for RDM-related training materials. So therefore you can filter it with regarding to different topics like, as you can see here, the amount of participants or how many teachers you had or if it&#x27;s for online or for in-person training. All these things you can filter to really find the one material that suits your needs to conduct the training. Yes.

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<v S01>And with this, and with this, we can go on. So I guess the accessibility is not that much of a problem, but the interoperability is because often you can find, yeah, it&#x27;s just the presentation slides published as a PDF file. And then you&#x27;re there. You want to reuse it, but for sure you want to integrate it in your template.

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<v S01>Or you will at least put your own logo on it. And this is a problem when you just have a PDF file. So therefore we decided to publish all our materials in multiple formats to make it really easy for everyone to download it, to open it, to edit it, and do whatever you want with it. So if you go on, Lea, you can see an example.

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<v S01>So this is for example in handout where we described our case study that we used within our workshop and we published this once as a doc. And then when you go on, you can see the ODT file. And we also had a PDF file so that everyone can find what he or she wants to use.

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<v S01>And yeah, this makes it quite huge publications. So we had a lot of different files. And therefore we created the big readme file with some kind of a registry where we had direct links to the different files so that you can really go to the registry to the readme file. And yeah, directly download this file format you want to have.

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<v S01>Okay, and then we come to the re-usability.

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<v S01>Yeah, one big problem is when you all have the presentation slides alone, mostly they are not really good understandable. So sometimes we have a presentation slide and there&#x27;s just an illustration on it and you don&#x27;t really know what is this illustration supposed to say to you.

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<v S01>Or you have just two bullet points and you don&#x27;t have any clue what else the presenter or the creator wanted to tell you regarding this slide. So therefore we added a really comprehensive presenter&#x27;s notes. You can go next there. You can see here.

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<v S01>So all of our slides that are not absolutely self-explaining have this presenter slides that help the people who want to reuse it for teaching to know what they could say to this slide, but also for participants or for learners who want to have a look in our material to self-learn.

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<v S01>So that could be very helpful to have this presentation notes to help you understand.

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<v S01>And in addition to that, we publish this teaching script. So this teaching scripts are really helpful in organizing or preparing a workshop because here we write down, first of all, all the different topics and subtopics we want to address at one day in one workshop.

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<v S01>And then we add all the learning outcomes we intend for this specific subtopic and the content we want to provide to this subtopic and also in which format we do this.

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<v S01>So is it just the presentation by the trainers.

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<v S01>Or is it some kind of a discussion? Is it a quiz? Is it an exercise?

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<v S01>And what tools or what material do we need for that? So do we need slides or do we need a mentimeter or a Zoom call or do we need breakout rooms or do we need worksheets?

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<v S01>So all of this information are collected in the teaching scripts and also information about how much time did we plan for this content for this topic and at what time this should be finished.

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<v S01>So this is really helpful to keep your time during the training.

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<v S01>And we also added some information where you can find the corresponding slides and also where you can find the corresponding section within our video recording so that you can go back to the video recording and have a look what we said to this slide or to this topic.

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<v S01>So this is really helpful, but this is still not everything you need to conduct the training.

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<v S01>So we really, yeah, look that we published everything we created. So everything that could help someone else to, yeah, reuse this for their own training.

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<v S01>So this means we published our concept. So we have a concept.

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<v S01>When you go next, you can see a picture of it where you can find the concept of the whole legal training series, but also the concept for the specific episode.

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<v S01>Then we published a lot of worksheets for the different exercises

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<v S01>where you have some descriptions of the exercises.

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<v S01>And we also, yeah, published our announcement text so that, well, if you really want to redo the same worksheets as we did, you can have all the announcement text and all the preparation is already done.

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<v S01>So I think this is a quite big publication. If you&#x27;re interested, have a look at it and spread the word if you know someone who might be interested.

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<v S01>And yes, once more, you can register for our next episode. And yeah, with this, I think we are done. Thank you for listening.

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<v S01>

